Executive Assistant

We’re looking for an experienced, organised and enthusiastic Executive Assistant to support the Managing Director and the wider business. 

Our business is dynamic, tech savvy and we move at speed. So, if you’re a person that enjoys a varied workload, enjoys being surrounded by super-motivated people and is looking for a new challenge, this role could be just what you’re looking for.  

THE ROLE 

You’ll be the glue that holds us together. You’ll be working closely with the Managing Director and ensuring all business administrative functions run smoothly. You’ll be immersed with our team in Manchester while also supporting our remote colleagues too. 

• Managing diaries and administrative duties 
• Welcoming guests and being the “go-to” person for internal customers for general office requirements
• Organising staff conferences, celebrations and catering requirements 
• Booking meeting rooms, accommodation and travel arrangements 
• Taking meeting minutes and distributing actions (and holding those accountable) 
• Managing post and deliveries, both inbound and outbound 
• Ordering and managing office supplies and equipment whilst managing petty cash and expenditure records 
• Managing document production - particularly presentations – and ad hoc admin requirements 
• Assisting with recruitment: advertising roles and screening CVs as well as organising interviews. 
• Onboarding, particularly with coordinating new starter inductions 
• Coordinating our charity work supporting our charity committee by assisting with organising charity donations and events 
• Managing office utilities and recycling arrangements, office access, security and Health & Safety requirements, liaising with landlords, cleaners and other suppliers. 
• Organising training courses and ensuring requirements are up to date.

A BIT ABOUT YOU 

We’re looking for a one in a million Executive Assistant with a bright, welcoming personality and a willingness to get stuck in and get stuff done. 

You’ll be as cool as a cucumber and not fazed by a last-minute request or task. You’ll be a confident problem solver with a knack for thinking outside of the box. 

You’ll be a positive and assertive individual who is able to influence and build relationships at all levels. 

You’ll have an incredibly strong administrative background and have the ability to manage conflicting priorities to meet tight deadlines with a “can-do” attitude. 

You’ll be able to maintain confidentiality at all times, with all stakeholders across the business. 

We have high standards, so you’ll have an impeccable eye for detail and a very strong work ethic, making sure all tasks are completed on time and to the high standard expected. You’ll also be highly customer oriented, delivering exceptional service to customers and colleagues alike. 

Experience of planning and managing events - even office relocations – would be a bonus. 

You’ll be super-confident in tech – we use a whole range of systems to keep us operationally strong. Especially Microsoft and Microsoft Teams. 

You’ll be a proactive person. If you don’t know how to do something, you’ll find a way. 

Above all, you embody our core values: - BIG HEARTED – GET SH!T DONE – REACH FOR THE STARS – NO NEG HEADS. 

ABOUT US 

We began life as the first property podcast back in 2013 and we’ve quickly attracted a huge audience that’s eager to consume everything we do. 

We’re a content-driven, marketing-led business with a huge reach. We’ve helped educate aspiring and experienced investors on how to invest in property through our podcast (300,000+ monthly downloads), some of the UK’s leading property investment books and our social channels that are tens of thousands strong! 

We’ve built businesses to support the gaps in the market and now Property Hub Invest has an enviable reputation, working with housebuilders and developers across the UK to deliver off-market buy-to-let opportunities to our clients. 

IN RETURN 

Our people are our business, and we look after them well: 

• Salary: Up to £30,000 + bonus dependent on experience 
• Private healthcare 
• 27 days holiday plus bank holidays + Annual Holiday Flex Scheme (you can buy/sell up to 5 days per year) 
• Profit share bonus - based on company and individual performance 
• Share options 
• Pension provided by the People’s Pension 
• Enhanced maternity/paternity  
• Cycle to Work Scheme 
• 2 charity days per year and an annual contribution to a charity of your choice 
• Lively working environment, with regular social events 
• Dog friendly office 
• Company culture that values involvement, contribution and sharing

Permanent / hybrid working: 3 days per week in the office (Tues-Thurs), 2 days from home (Mon and Fri)